Hardware store POS & ERP

Point of sale, inventory, credit sales, deliveries and accounting for a hardware shop, built on Odoo 19.

About the project

Client: Vajira Hardware
Industry: Hardware retail
Status: Rolling out

A hardware shop sells everything from boxed power tools to loose nails by the kilo. Generic POS software struggles with that mix, with stock whose cost changes from one delivery to the next, and with contractors who buy on credit.

We set up Odoo 19 Community for Vajira Hardware’s retail shop and configured it around the way the shop sells. Counter sales, stock, credit customers, lorry deliveries and accounting now share one system, hosted in the cloud with automatic off-site backups.

Problems we solved

Problem
Over 1,000 very different products, many without a manufacturer barcode.
How the system handles it
Every product gets its own shop barcode, so loose and unbranded items scan the same way as boxed goods.
Problem
Nails, screws, cement and sand are sold by weight at the counter.
How the system handles it
Weight entry at the till, with average costing for fast-moving bulk goods.
Problem
Timber, PVC pipe, cable and paint cost differently from one delivery to the next.
How the system handles it
Batch tracking with FIFO costing, and batch numbers that show the delivery date at a glance.
Problem
Contractors and builders buy on credit.
How the system handles it
Customer accounts with payment terms, credit limits and visible outstanding balances.
Problem
Only some purchases and sales need VAT.
How the system handles it
VAT is applied only where it is needed, so non-VAT sales stay simple.
Problem
Bulk orders go out by lorry.
How the system handles it
Delivery scheduling and tracking for bulk orders.

Features

Point of sale

Cash and credit sales, barcode scanning, weight entry, receipt printing, cash drawers, and session opening and closing with cash reconciliation.

Inventory

Real-time stock that drops automatically on each sale, batch tracking where it matters, and controlled stock adjustments.

Receiving

A receiving station records supplier deliveries, assigns batches and prints barcode labels.

Credit sales & invoicing

Customer accounts, payment terms, outstanding balances and VAT invoices only where required.

Deliveries

Planning and tracking of lorry deliveries for bulk orders.

Reports & staff

Sales, stock valuation, receivables and profit reports, with separate logins and access levels for cashiers, stock staff and management.

Built to be reliable

Hosted in the cloud, so it works from any counter or a manager’s phone with no server in the shop
HTTPS only, intrusion protection and a locked-down server
Nightly backups kept on the server and off-site in cloud storage, plus full-server snapshots
Staff train on a copy of the system, never on live data
Planned so it can move to a newer Odoo version without disrupting the shop

Built with: Odoo 19 Community, PostgreSQL, Ubuntu 24.04 and Nginx on a cloud server in Singapore, with barcode scanners, receipt and label printers, cash drawers and UPS units at the counters.

Who it suits

Hardware and building-materials shops
Retail shops with loose or weight-sold goods
Shops with credit customers
Businesses that want an ERP without licence fees

Book a demo

Own a hardware or retail shop? We can walk you through the till, stock and credit setup and how it would work for your products.